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What is Agile Facilitation and What are its Roles and Responsibilities?

April 1, 2021

By Simpliaxis

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Agile facilitation has a specialized role in making Agile transformation in the organization with the details that go beyond Agile practices. It is better to pursue Agile Team Facilitation (ICP-ATF) certification to become an Agile facilitator of a particular company. An Agile facilitator is the one who has the right to conduct a meeting and even participates in the discussions to encourage the conditions of effective group processes to meet the goals of the organization. Let us check out the other facts of Agile facilitation in detail below.
 

Why Agile Facilitation is an Interesting Tool for Agile Transformation?
 

For the success of any organization, there should be an involvement of the people and good facilitation can win the minds and hearts of the people. Different kinds of people work in an organization with different views but better facilitation can encourage the people to think differently regarding the topics of Agile transformation. Moreover, it helps to push those obstructions out of the way and clear the path to make Agile-based transformations in the enterprises. Besides, it lets you generate faster outcomes by building a bridge to fill the current gaps. Quick facilitation leads to stronger bridges and opens a lot of opportunities within the organization.
 

Why Should You Pursue Agile Team Facilitation (ICP-ATF) certification?
 

Agile leadership should possess the skills to plan and conduct efficient team meetings to make sure that the team is working together with full dedication. The good facilitation abilities of the Agile team facilitator decide the right collaboration between the team to bring value and higher levels of performance to the organization. The Agile team facilitator role is beyond the activities like conducting meetings as they have to guide the whole Agile team about the paradigm shifts needed in Agile team environments. It thereby results in self-organization and collaboration. However, all of these facilitation skills cannot be developed alone. Therefore, it is recommended to take an ICP-ATF course to obtain enough skills to plan and conduct collaborative meetings to produce effective results within the company. The certification can act as a stepping-stone towards becoming an Agile coach. It will provide you with a facilitator mindset, techniques, skills required to join the organization as an Agile coach. The course will also let you learn about group facilitation tools so that you can design workshops and meetings effectively.
 

Why Agile Facilitation is Essential for Your Team?
 

To experience Agile transformation in the organization, Agile facilitation is very essential. However, the facilitator must implement the Agile facilitation in the right manner. Only the facilitator of the Agile team can fulfill the requirements of present Project Managers and other members of the team. The facilitators have been trained to run meetings effectively to produce better results in the very end. Therefore, if you want to become a good facilitator of Agile, you should pursue an Agile facilitation course so that you can be equipped with potential Agile skills and abilities. Of course, Agile facilitation is an effective tool for any Agile-based organization if used in the right way. With the skills of Agile facilitation, one can take their organization to the next level with no doubt. Mainly, the Agile facilitation course offers you the ability to facilitate a meeting with a key mindset shift to bring great outcomes for the organization. Therefore, you should not stay back off taking the course of Agile facilitation if you want to be a good Agile facilitator.
 

Roles and Responsibilities of an Agile Coach or Facilitator:
 

Under the facts of the Facilitator of Agile, it is also important to know Agile team facilitator roles and responsibilities which are as follows:
 

Roles of Facilitator:
 

  • The main Agile facilitator role is to help the Agile leader plan meetings within the enterprise. However, the facilitator only interferes when asked or if the participants cannot handle the situation that occurs in the session.
     
  • Moreover, they have the right to create an agenda, organize rules, commence the discussion, and streamline the flow of the session but they participate in the session only when required.
     
  • When it comes to the roles of the facilitator, he/she first meet the manager, sets the agenda, organizes rules, and then commences the discussion. However, they also participate in the discussion actively wherever required his/her viewpoints to complete the project successfully. They agree with the good opinions and disagree with wrong comments at the same time.
     
  • Just like the meeting manager, the Agile Facilitator carries out all the tasks right from setting the agenda to initiating the discussion along with active participation in the collaborative meeting discussion. Furthermore, (s)he explains the actual purpose of conducting a meeting so that the participants can know the significance of the session. They ensure that the meeting should be conducted at a higher level by offering the right insights at the right time.
     

Responsibilities of Facilitator:
 

  • When it comes to the Agile team facilitator responsibilities, the very first responsibility is to guide the Agile team throughout the process with good execution right from beginning to end. However, the guidance is to be given to the team carefully through every step.
     
  • (S)he creates the vision for the team regarding the importance of holding a meeting.
     
  • Moreover, the facilitator motivates the team with an encouraging statement to the closing words of cheer throughout the session so that a strong desire would be developed among the team. Also, he/she is potent enough to carry out every task at a good pace.
     
  • Besides, the Agile Facilitator is responsible to keep every task on track. For that, they avoid detours, cut off short irrelevant discussions, and keeps a higher level of detail throughout the meeting.
     
  • Wherever he/she finds the gaps, they just fill the gaps by sharing ideas to create an environment open and safe. (S)he thinks uniquely thereby he/she finds similarities wherever other people see differences to build bridges to consensus.
     
  • Also, it is the responsibility of the facilitator to avoid direct conflict between the members participating in the session. Therefore, he/she steps in the session to give direct orders to the group towards a constructive resolution.
     
  • Besides, the facilitator should appreciate the efforts of the members to bring the progress and results in the project. You should praise them well and often thereby encourage them to work more actively on the project.
     
  • Above all, as a facilitator, you should watch out the whole session for signs of aggravation, potential strain, disempowerment, dysfunctional behavior, and weariness. For all of these, you should respond in advance to avoid such issues.
     

Tips for an Effective Agile Meeting Facilitation:
 

There are certain tips that you can opt for undertaking effective Agile meeting facilitation within your company and they are as follows:
 

  • Consider everything in your mind from start to end of the day before conducting a meeting. Also, you should recognize the purpose of the meeting, and accordingly, you should set the agenda based on priority.
     
  • Do not think or behave like a senior leader as they are the ones who explain to the team in what way they should work. Rather, it would be better to create an atmosphere where an open discussion can be encouraged to share diverse ideas among the team members. You should encourage the team to bring creativity and innovations in the workplace to reduce the layer of approval and control and it thereby highly motivates the team.
     
  • For any team, collaboration is the ladder to success. Therefore, you should identify the congestion earlier to avoid confrontations among the team members as it could lead to the failure of the project. As a facilitator, you must identify certain risks earlier and prepare to provide them with the right suggestions.
     
  • You have to convey your meeting goals in a way that every agenda item should be clear and visible to the participants of the meeting. You can even take time to arrange the agenda items to get the best workflow.
     
  • You can think of making a clear schedule for the meeting for the tracking purpose. Adjust the time for every item of the agenda so that you can be on a regular track.
     

Bottom Lines
 

As the implementation of Agile is high in companies nowadays, the Agile coaching market is also growing tremendously. The Agile coach or facilitator plays an important role in managing the entire team of Agile consisting of an iteration manager, Scrum Master, Kanban coach, Scrum coach, and more. He/She aims to assist the whole Agile team in increasing the productivity of the team. However, the facilitator should possess the technical proficiency to guide the team in the right way. As the Agile Facilitator also participates in the discussion, the session becomes very detailed. The Agile Facilitator participation is crucial to make the team understand the Agile dynamics essential for the project. A facilitator with a high-level of understanding of the subject matter makes the Agile facilitator much more effective and trustworthy for the participants. Therefore, it is necessary to have the right skills to be an effective facilitator of an Agile environment.

 

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